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Calgary Outdoor Club
Calgary Culture Club - Rules
By participating in any CCC activities, you automatically agree to follow our rules.
These rules are
current as of Friday, July 21, 2017 and are subject to change at any time with or without notice.
Please see the CCC FAQs should you need more information
before joining us on an Event.
- CLUB REPRESENTATIVE'S AUTHORITY
Members and guests (Participants) must recognize the authority of the
(Club Representatives) and follow any additional rules they set up for Calgary Culture Club (Club) events/outings/activities (Event) -
especially if the additional
rules involve your safety. Events can be cancelled or modified at the discretion of the Club Representative (for
lack of interest, inclement weather or having a personal conflict with the Event). The CCC will attempt
to replace a Club Representative on an Event should they be unable to attend and inform the Club in a
timely manner. Club Representatives have the authority to:
- Remove or reject any person from participation if they are
not in condition for the Event. This is a safety issue and also helps assure the enjoyment of the
- Participants are expected to stay together on both the trip to and during the Event.
The Club Representative
will adjust the pace of the Event to meet everyone's needs.
- Participants are expected to commit to the entire Event. The Club Representative cannot do their
job if some Participants only go partway through the Event and then return on their own.
- If there is an emergency and/or injury, the Club Representative will terminate the Event or let someone
help the injured back to transportation or medics. The volunteer will be required to be familiar with the
Remember that you are representing the CCC while participating in
any CCC event! Please conduct yourself
in such a way as not to detract from the enjoyment of the other Participants (at all times).
You may be removed or excluded from the Event should your behaviour warrant such an action.
- CANCELLATION POLICY
The Calgary Culture Club Cancellation Policy has been designed out of
consideration for event attendees and coordinators, to ensure that we avoid
the following as often as possible:
- Event "no shows" who prevent members on the waiting list from attending an
- Event coordinators and attendees being left to waste time waiting for
those "no shows".
- Unnecessary last-minute drop-outs which result in people from the waiting
list not being able to get onto the event.
- To cancel out of an event after the registration cut-off, you cannot
delete your own registration from the web site. You must phone the coordinator
and follow up with an e-mail to confirm.
- If you cancel out of an event within 24 hours of the
carpool/meeting time, you must phone the event coordinator at least 2 hours
in advance of that carpool/meeting time. If you don't, you may be recorded
as a "no show" at the coordinator's discretion.
- If you are more than ten minutes late for a carpool or meeting place,
you may be recorded as a "no show" at the coordinator's discretion. If
you are uncertain as to where you're supposed to meet, make sure you ask
the coordinator for clarification prior to the day of the event.
- If a person has two or more "no shows" in a year, their spot on
future events cannot be guaranteed. The event coordinator may, at their
discretion, move that person from the sign up list to the bottom of the
event waiting list.
- If a person has two or more "no shows" in a year, and they put
themselves on the waiting list for an event, other members on the waiting
list may be added to the event first at the discretion of the event
- If a person has five or more "no shows" in a year, they will
receive a warning e-mail and may be removed from the club at the discretion
of the club officers.
- Event attendees are responsible for having a valid e-mail
address and for checking their e-mail prior to an event.
- Event coordinators will be responsible for phoning anyone added
from the waiting list within 24 hours of carpool/meeting time; otherwise, a
"no show" cannot be logged against any person.
- Event coordinators will attempt to send out a reminder e-mail
within 24 to 48 hours of the carpool/meeting time; HOWEVER, it is the
responsibility of each attendee to be aware of their events and abide by the
This policy is not designed to punish people, but only to be fair to all
concerned parties. To that end, event coordinators may be convinced to
reverse a "no show" flag if they are contacted within a reasonable period of
time after the event and made aware of extenuating circumstances. This will
be up to the discretion of the coordinator and will be handled on a
As well, exceptions may be made to this standard cancellation policy for any
event. If there are exceptions to the policy, they will be stated as part of
the event details. Make sure you read the event details carefully.
- COMPLAINT POLICY
- Complaint about a Volunteer/Event:
All coordinators are volunteers. You are welcome to
take part in their activities, but you do so at your own risk. Only written
complaints against an event coordinator or club volunteer will be considered. They may
be addressed to the Volunteer Coordinator, Nicole, at
email@example.com. The focus of the
complaint policy is on improvement rather than discipline.
- Complaint about another Club Member:
The club strongly encourages members to deal with issues directly. If
you are unable or unwilling to deal directly with the person (or persons)
involved, please follow these guidelines:
- Complaints must be sent to the club President and Vice President via
e-mail. Please include date(s), time(s), event(s), behavior(s), what your
reactions/responses were, and any corroborating evidence (ie. e-mails) or
- Complaints absolutely must come first-hand by the victim. No second- or
third-hand information will be acted on or considered unless it is in
corroboration with the original complaint.
- Complaints must be serious. Harrassment (sexual or otherwise),
violence, illegal activities, dangerous driving, etc are valid complaints.
Talking non-stop during carpool is not.
- Complaints must be specific. Vague accusations of being "creepy" or
"annoying" are not valid complaints. In the event of vague complaints, the
club may choose to hold off action until more evidence is produced, or the
perpetrator acts inappropriately again.
- Complaints must stem from club activities. Actions of members
interacting outside of club events, or who interact with members on an
event without being signed up for that event themselves will not be
reprimanded through the club.
- Complaints must be timely. You must contact the club executive
in a timely fashion (ie. within 48 hours) of the event to make your complaint.
- Although the club executive will be discreet (ie. will not disclose your
identity), they cannot guarantee anonymity because when communicating the
nature of the complaint to the perpetrator, it may be possible for them to
deduce who the complaint originated with.
- The club will not serve as a mediator for personal disputes.
- The club may choose not provide details on how the situation is handled,
only that a warning was sent, etc.
- In the event of a first complaint against someone, they will likely
receive a warning (unless the situation is very extreme). In the case that
the club receives multiple complaints against the same person, they may be
removed from the club.
- In the event of retaliation (ie. an attack via e-mail or phone)
resulting from the complaint, the perpetrator may be suspended/expelled
- LOSS OF CLUB MEMBERSHIP
There are some cases in which membership with the Calgary Culture Club may
be revoked or suspended:
- If a single complaint of enough severity is brought against an
- If multiple, lesser complaints are brought against an
- If an individual has five or more "no shows" on their account (see our
"Cancellation Policy" on this page for complete information).
- Event Crashing (see below)
- If an individual is banned from three or more of our volunteers' events.
We are a 100% volunteer-run club and as such our volunteers are within their
rights to ban anyone from attending events that they coordinate if that
individual is taking away from their own enjoyment of events.
If your membership is revoked you must not attempt to re-join the club or
attend events under a different name or as the guest of another member. If your
membership is suspended you must not attend any club events until the time of
the suspension expires.
- EVENT CRASHING POLICY
Event Crashing means attending (or attempting to attend) a club event that
you are not registered for. Showing up at a club event, meeting spot, or carpool
location with the intention or hope of attending without being on the official
sign-up list (or having prior clearance from the event coordinator) is against
club policy. Our event sizes are restricted for a number of reasons, and it is
not fair to the event coordinator to show up and ask to attend (putting them,
and the group, in an awkward position), nor to any members who may still be on
the waiting list who would have liked to attend.
Of course, many of our events take place in public venues, accessible to anyone.
If you happen to be in the same place as one of our events, this in itself does
not constitute crashing, however, integrating into the event group and
participating as a member of the group does. If you are simply participating in
the same activity at the same place/time as a group, be sure to participate on
your own rather than attempt to integrate with the club group.
Crashing a club event will result in a warning from the club executive, and a
second incident may result in a three-month suspension of your club membership.
- MEMBER CONTACT INFORMATION - ANTI-SPAM POLICY
Contact information provided by members is solely intended for individual communication and may not be used by a member for mass emails, solicitation, direction to any other website or copied to any other mass email address list. Members wishing to share relevant information may post on our calendar or Forum. Any misuse of contact information by a member will result in a warning, and possibly a suspension or permanent loss of club membership.
The CCC encourages responsible drinking. Some Events may allow for the purchase and/or
consumption of alcohol. We simply ask that you do not overdo it. By consuming alcohol, you give permission
to allow Club Representatives to find alternative ways to transport you home/get you to the
remainder of the Event or exclude you from the remainder of the Event.
Children are permitted on SOME Events. This is at the discretion of the Club
Representative. Please see a specific Eventís details to see if children are permitted. The CCC
mainly caters to adults and does not want to be liable for a child's injuries on a risky Event.
All Participants are encouraged to document the Event; however we stress you take
extra measures to protect your equipment from undergoing damage. Also note that, during the Event,
Club Representatives may be taking photos for use on the web site, in newsletters or other promotional
materials. By participating in a Club Event, you are granting the Club permission to reuse these photos
of you in such a manner.