1.     Conserve space when posting photos

§  edit all your photos to approximately 700x500 or 640x480 pixels

§  make sure none of the file names include a semicolon “;” otherwise the upload will fail

§  pick only the best photos

§  do not post nearly identical photos, unflattering photos or boring photos that no one from the event will care about

§  try to post no more than 20 – 40 photos

2.     Get the event ID

§  find out the Event ID by clicking on the event on the web site. Event ID will be at the end of the URL in the Address box. For example: http://www.calgarycultureclub.com/events/archivedetails.asp?eventid=928

3.     Log in to Fotki.

§  https://secure.fotki.com/login

§  ID: calgarycultureclub

§  Password: ?? Get it from the Photo Historian (photos.calgarycultureclub@gmail.com)

Note that if you have problems accessing the features of Fotki, you can try the following fix:
Go to Fotki login page (http://login.fotki.com)
Enter your user name and password, then click on "Options" link below the Password field.
Remove all check marks there and click Login button.
This should help to eliminate such issues.

4.     Navigate to the album subfolder.

§  The CCC uses year sub-folders, so navigate to the correct year for your event.

5.     On the left nav click the "Create New Album" link.

§ 

6.     Enter the event details:

§  Title:                       event ID (Ex: 928)

§  Date Taken:         event date (Ex: October 6, 2007)

§  Description:         name of the event AND link to the club archives (Ex: Heather Blush and Steve Pineo at The Ironwood  http://www.calgarycultureclub.com/events/archivedetails.asp?eventid=928)

IMPORTANT: Type in the title then press the ENTER key to start a new line THEN type the link to the club archives.

IMPORTANT: Ensure your link references the “archivedetails.asp” web page NOT the “details.asp” web page.

§  Name in URL:      928

§  Click "Create Album" at the bottom of the page.



7.     You will be taken to the “Add Photos” page

§  If you don’t see the add photos page, then locate your album in the list of albums and click on “Add Photos”


8.     Add your photos (Alternate method using Fotki.exe):

§  Select your preferred method of uploading.

§  Recommend method is "ActiveX 3.2 (Internet Explorer for Windows)"

§  If prompted to download an ActiveX control, do it

§  Use the folder navigation window to find the folder with your photos.


§  If you see a list of files instead of miniature pictures of your photos


then click the “thumbnail view” button to change the view.



§  Select the photos you wish to upload

§  You may select one at a time and “add” each one or you may select multiple photos at once and “add” them all at one time. There are many ways to select multiple photos.

§  Right-click anywhere in the photos window and choose “select all” from the pop-up window

§  Click one photo, press and hold the CTRL key and click other photos to select them also.

§  Click one photo, scroll down the list, press the SHIFT key and click a photo (the first clicked photo, last clicked photo and all photos in between will be selected.


§  Remember, if any file names contain a semicolon “;”, the upload will not work

§  Click "Add"

§  All selected photos will be added

§  If selecting one at a time then select a photo, click “Add”, select a photo, click “Add”, repeat until you’ve selected all the photos you want to upload.

§  Click "Start Upload" once all you photos have been added in the previous step.

9.     When prompted to return to your album, click “yes”.

§  Note If it doesn’t return you to the album then click the event id to go to the album and you should see all your photos.


10.   Optionally enter titles, descriptions or comments

§  Click “edit” underneath the photo to change the information
Please make sure that if you use people's names that you use only first name, or first name and last initial (for security/privacy reasons).
 

Attach Photo Album to Event on CCC Web Site:

11.   Log in to the member area of the web site.

§  Under "Coordinate", click "Past Events", find your event in the list and click “Photo Album”
OR

§  Under “Manage Events”, click “Past”, find your event in the list and click “Archive”
- this method may be preferred if you are creating an album for an event which you did not coordinate

12.   Enter http://calgarycultureclub.fotki.com/2007/928/, replacing the “2007” with the current year and the “928” with the event id used for the photo album

13.   Click “Submit “

14.   View the event from the calendar to make sure the photo album shows up and is linked properly (click on it).

Optionally attach/update promo photo to the event

15.   Save one of your event photos with a maximum width of 225 pixels

§  Uploading too wide of a photo will mess up the page

§  The photo may be less than 225 pixels wide

16.   Log in to the member area of the web site.

§  Under  "Manage Events" click "-Past"

17.   Find your event in the list and click "Promo"

18.   Use “Browse” to find the photo on your computer

19.   Click “Submit” to upload the photo.

20.   View the event details and/or archive to make sure the promo photo looks ok

Alternate method using Fotki.exe:
This method was recommended by a volunteer who finds this easier for uploading multiple photos than using the process described above.

21.   Once you have created your photo album, click 'add photos'.

22.   You will be given a choice of how to upload photos. If you have windows XP, the easiest and fastest way is to download Fotki.exe. file.

23.   Run the file once it has been downloaded.

24.   Now that the wizard is installed, from any Windows file folder you can click on the "Publish to the Web" link located in the "File and Folder Tasks" area of the file explorer. To upload photos, navigate to a folder and click "Publish this folder to the Web" or select the photos you wish to upload and click "Publish the selected files to the Web." (If you don't see 'Publish this folder to the Web' on the left side of your folder, go to Tools->Folder options, and click 'show common tasks in folders'. )

25.   Clicking "Publish this folder to the Web" will initiate the XP publishing wizard

26.   The wizard will then ask for you to select the photos you wish to upload. Verify that the files you wish to upload have been selected and click "Next."

27.   The wizard will then ask you where you wish to upload your photos. Select Fotki.com - it should be there if you have run the Fotki.exe file.

28.   You will be asked to log in, using the login, then you must choose the album name that you wish to use - it will be the event id number.

29.   Finally you will be asked if you want to resize your photos - they should all be a 640 x 480 format.